On-Ground Volunteer Coordination
Sceen manages your volunteers on the day: briefing, task coordination, and real-time support, so your team can focus on running the event, not managing people.
Available as an add-on to Online Volunteer Sourcing
Pricing is custom, based on your number of volunteers, coordinators, and supervisors.
Who it's for
- Event organizers running cultural or sporting festivals
- Colleges hosting fests, conferences, or large-scale campus events (see College Volunteering Programs)
- NGOs running large on-ground drives (plantation, cleanup, outreach days) (see Volunteer Support for NGOs)
- Corporates hosting CSR activations or employee-engagement events (see Corporate Volunteering Programs)
What's included
- Volunteers interviewed and screened before assignment, via the paired Online Volunteer Sourcing step
- Volunteer briefing and orientation before the event
- Real-time, on-site coordination and task assignment during the event
- Coordinators assigned to manage groups of volunteers on the ground
- Supervisors overseeing coordinators for larger events
- Attendance and headcount tracking
- A dedicated point of contact managing volunteers throughout, so your team doesn't have to
Case study: The Sixth Sense Festival
An arts festival at Alembic City, Whitefield (Feb 5–23, 2026), staffed on 18 days and Sceen's longest on-ground engagement to date.
105
Volunteers coordinated
~2,000
Volunteering hours
298
Volunteering sessions
18
Days on the ground
Volunteers covered workshop support, production and art-team support, material procurement, security and parking, artist transfers, and crowd navigation across the full run. As the engagement matured, confident volunteers took on more responsibility (including managing gallery space directly), and issues were spotted and resolved faster with more coordinators on the ground.
Another one, start to finish: a volunteer fan crew for American Gambits at the Global Chess League
We had an opportunity to collaborate with Sceen and organized the tree mapping activity for us at Panchavati (Prakruthi Shaale)… right from getting the expert to the volunteers they did it all and it went on without any glitches. If you need volunteers or want to volunteer I would definitely recommend Sceen.
Akhila Murthy
Prakruthi Shaale
Frequently asked questions
How much does this cost?
Pricing is custom, based on your number of volunteers, coordinators, and supervisors. Reach out on WhatsApp for a quote.
Can I get on-ground coordination without sourcing?
No. On-ground coordination is available as an add-on to Online Volunteer Sourcing, not as a standalone service.
What's the difference between a coordinator and a supervisor?
Coordinators manage groups of volunteers directly on the ground. Supervisors oversee coordinators, and come into play for larger events.
Is this available outside Bangalore?
Sceen currently operates in Bangalore only.
How far in advance should I book this?
The same as sourcing: a minimum of 3–4 days before your event, so we can plan coordinators and supervisors alongside volunteer sourcing.
Ready to coordinate your event?
Tell us about your event and what support you need, and we'll take it from there.
Get volunteers